Cancellation and Refund of Fees (Academic Fees, Hostel and Mess Fees, Caution Money, Medical Fees) shall be governed by administrative body and as per the UGC guidelines.
*Please note The Registration fees and the Application Form fees are non-refundable.
Admissions Cancellation and Refund Policy:
The request for cancellation of admission or withdrawal from studies is to be made in accordance with the prescribed regulations. Regulations include the procedure for cancellation/withdrawal as well as the rules for a refund.
The regulation is based on UGC guidelines and lays down the procedure for cancellation of admission and for the refund of the fee paid.
Percentage of refund of aggregate fees *
Point of time when the notice of withdrawal of admission is served
15 days or more before the formally- notified last date of admission
Less than 15 days before the formally- notified last date of admission
15 days or less after the formally- notified last date of admission
30 days or less, but more than 15 days, after formally- notified last date of admission
More than 30 days after the formally- notified last date of admission
*Inclusive of course fee and non-tuition fees but exclusive of caution money and security deposit
Procedure for Refund:
Fill the cancellation form, available at The University Admin office.
Attach copies of all fee receipts, the selection letter, the provisional/confirmed admissions letter, the cancelled cheque leaf of the bank to which transfer of the money is to be done.
You will receive the acknowledgment of a cancellation form and the process will begin.
Obtain the cancellation form and no dues form from the Registrar’s office.
Fill with complete details and take the appropriate signatures/ submit the original receipts/ ID Card/Selection letter/ Confirmed admissions letter and any other letters issued by the University etc. and submit to the Registrar’s office.
You will receive the acknowledgment of the cancellation form and the process will begin.
Refund of Hostel/Mess and Transport fee:
In case, an applicant withdraws before the start of the session but not after the last date of admission for the concerned program, then the amount already deposited by the applicant shall be refunded, after deduction of processing fee.
In case, an applicant withdraws after the start of the session but before the last date of admission for the concerned program, then the amount already deposited by the applicant, after deduction of processing fee and a proportionate monthly deduction shall be refunded.
In case, an applicant withdraws after the last date of admission for the concerned program, then the amount already deposited by the applicant shall be refunded, after deduction of processing fee and pro-rata monthly deduction.
However, if the Hostel room/ Transport seat remains vacant, then no refund shall be considered.
If University opens before the last date of admission: The refund will be given after deduction of processing fee and proportionate monthly deduction.
Amount paid towards Application fee, Processing fee, Entrance fee, Late fee, Program Transfer Fee, Migration Fee, etc. is non-refundable under all circumstances, unless in specific are prescribed as refundable.
Provisional Admissions Fee will not be refunded if the application for refund is submitted after said due date.
If in any case, a candidate has unknowingly or wilfully concealed or suppressed any information/fact, or if found impersonating or using any fraudulent means for getting admission to the University or for obtaining a scholarship, which renders him ineligible for the admission and/ or scholarship, the admission of such an applicant shall be cancelled and/ or he/she will be liable to disciplinary action(s) as decided by the University and/or as per the law of land. That candidate shall have no claim of refund of fee & other charges already paid or otherwise, whatsoever against the University. Fee and other charges, including the amount paid for provisional registration, paid by the candidate shall stand forfeited and the candidate shall further be liable to pay the fee and other charges for the remaining/ entire duration of the program.
If the student is expelled from the hostel on disciplinary grounds, no refund is permitted.
Students taking admissions on or after the formally notified last date of admission will not be entitled to claim for refund.
An applicant claiming for a refund of tuition fee and/ or hostel/transport/mess fee before the start of the session, he/she shall not join the program and/or avail hostel/Mess/ transport/ facility (as and if applicable)
An applicant claiming for refund of tuition fee and/or hostel/transport after the start of the session shall have to leave/ discontinue his studies and/or facility (as applicable) and shall not attend the classes etc. and/or shall not avail hostel/transport/Mess (as and if applicable) from the date of application of refund.
An applicant if joins and/or continues in the above cases (i) or (ii), as and if applicable, shall not be entitled to any refund and his/her application for refund will be considered as withdrawn, null & void.
Refund Process Guidelines:
The Office of Admissions is liable for the refund process until the enrolment. Once enrolment is complete, the student is advised to approach the respective Department and the Registrar Office personally for the refund.
In the case of Foreign/NRI students, the refund will be made in accordance with the RBI/foreign exchange regulations.
If all documents submitted for refund are in order, then the time taken to process and effect the transfer of refund money will be a minimum of 15 days – 30 working days. Kindly note that it is the sole responsibility of the candidate to submit all required documents for timely processing of the refund. Vidhyadeep Charitable Trust will not be responsible for the change/misrepresentation of account information, as received and confirmed by you.
The above policy will be applied irrespective of whether the student has attended any class or not.
The refund of money will be affected only by RTGS / NEFT.
Request for cancellation of admission must be submitted physically ONLY. Request for cancellation through posts/letter etc will not be entertained.
Refunds will be processed based on the details in the cancellation form and the date on which the cancellation form is received online will be considered for calculating the refund.
Any dispute with regard to admission, eligibility, fees, refund, etc., shall be within the legal jurisdiction of Surat only.
The Refund Information given above is only indicative and the University reserves the right to make changes as per notifications received from the concerned statutory/regulatory authorities from time to time.